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Operations & Business Services Newsletter May 1, 2020
Operations & Business Services Newsletter May 1, 2020
Dr. Frank Evans
Friday, May 01, 2020

Extended School Year For SASED Vision Program At Salt Creek Primary School…Cancelled

We were informed this week that SASED has cancelled their lease with District 48 due to COVID 19. They will continue using remote learning this summer.

The cancellation means that we will have less revenue in our Operations & Maintenance Fund for 2020-2021 and our RJB Properties, Inc. custodial services crew can immediately begin deep cleaning of the school in preparation for opening this Fall.

Food Service Bids Show Significant Savings For District 48 Families

District 45/48 received three bids to provide food services beginning 2020-2021. The highest bid was from Taher, Inc. a company that did not meet bidding requirements of experience and references @ $1,172,196. The next highest bid, also not meeting experience and references bid requirements was from Organic Life, LLC @ $1,084,416.

The lowest responsible bid was from Arbor Management, Inc. the current vendor for both school districts @$1,002,498.

Nine companies took out bid packages but decided to not submit a bid. Those who responded to the question of why they did not bid cited requirements of the ISBE Nutrition and Wellness requirement that school districts must accept the lowest responsible bid. This requirement has been in place for many years. Vendors have tried to have the Illinois Legislature approve having bids on the basis of quality of food and service, similar to how architects are chosen, instead of price.

The Arbor Management, Inc. bid of $1,002,498 provided pricing lower than what they currently provide to District 45 and 48. Our reimbursable breakfast rate of $1.6578 (2019-2020) drops to $1.50 (2020-2021) in the new contract. Our reimbursable lunch rate of $3.3694 (2019-2020) drops to $2.685 (2020-2021).

The savings is possible because of competitive pricing due to the large number of meals that will served by the combined districts. District 45 provides breakfast and lunch to all students due to their higher low-income qualification while District 48 has limited participation, primarily  providing meals to free and reduced students with others who eat breakfast at home and bring their own lunch and a few pay for our lunch.

We were concerned that our meal prices were getting too high due the number of students in our district. That is why we reached out this year to District 45 to share management services on a limited informal agreement basis and then entered into a formal intergovernmental agreement this year that allowed the joint bid.

Our Board of Education will take formal action to approve the Arbor Management, Inc. bid and submit a copy to District 45 for their file. Arbor Management, Inc. will bill our district directly and we will file our own monthly meal reimbursement claims. I will continue as the “Food Service Director” officially for our district and of course participate in required annual director training as required by the Illinois State Board of Education. We will also continue to be monitored by the ISBE Department Of Nutrition & Wellness.

Summer Construction At Albright Middle School & Stella May Swartz School Begins Tomorrow

With the closing of schools to on-site instruction we have authorized our contractors to begin their summer construction. The first contract work is Pre-Abatement which means blinds and shades will be taken down, plywood installed from inside, and dismantling of unit ventilator condensation lines.  The pre-abatement work at SMS will take place with the exception of the SMS Second Grade Wing and locations in both schools where new windows were installed as part of the Summer 2018 construction.

Following that work the abatement contractor will remove the windows and asbestos caulking. Another contractor will follow and install the new windows. The new windows for AMS will be delivered the last week of May and the last week of June for SMS. Installation at both schools is expected to be completed by early August.

This is the last major project using the 2016 Repair Referendum bonds. Work in all schools began the summer of 2018. If any funds remain they will be used to pay for engineering and architectural work needed to design the replacement of the boilers, associated plumbing, and pumps at Stella May School. Earlier we reported that District 48 was awarded a $50,000 School Maintenance Grant. Proceeds from that grant must be used within two years and will be applied to the boiler replacement project. Remaining funds will come from the district’s Operations & Maintenance Fund.

District 48 Orders New Chromebooks For Distribution 2020-2021 For A Total Of $88,200

We have placed an order for 210 Lenevo 500e Gen 2 Chromebook laptops with Google licenses, 4 year warranty, and rapid deployment. While every district in the United States are also placing orders for laptops to accommodate remote learning we have been assured from our vendor in Milwaukee, WI that we should have delivery by the time school begins in August. Thanks to Gerrie Aulisa and her District 48 Technology Committee for their combined leadership as we work together to meet remote, e-learning that will continue to be needed next year and in future years.



Deep Summer Cleaning In All Buildings Begins

RJB Properties, Inc. crews have begun their annual summer deep cleaning of all buildings. Boiler will be turned off weather permitting the middle of May. We will not be turning on the chillers in the buildings this summer. Offices have their own DX units at all three schools since principals and their assistants work throughout the summer. Summer Hours will be 8:00 AM – 3:00 PM in all buildings and the district office this summer to provide uniform customer service as determined by the Administrative Team and Superintendent Chung.

Additional Sonitrol Security Added

Sonitrol, our contractor for security systems (alarms, FOB sensors, etc.) has completed installation of a video doorbell at Stella May Swartz along with a video receiver in the office. A FOB pad and video doorbell has been added to the Administrative Office door as well. The system is on from 3:30 PM until the following morning to accommodate office security when staff members are working in areas of the offices that cannot view who is coming into the office. Employees can use their FOB for entry as they do now to go into teacher lounges or the buildings.

Starting next year we will have employees turn in their FOB’s and receive a new photo ID card that has the chip embedded into the card. The card can be place on the Sonitrol pad for entry just like the FOB has been used. This will require a new picture be taken and cards printed. Cards will have the same security as before with the Sonitrol logging in who enters, the time they enter, and the card will be the same as the current FOB’s. They will not work in areas where an employee is not authorized (example computer server rooms or buildings where the employee is not assigned).

Quote Of The Week

“A man’s mind, stretched by new ideas, may never return to its original dimensions.”

                                                                                                 ~ Oliver Wendell Holmes, Jr.