Operations & Business Services Newsletter July 29, 2020
Dr. Frank Evans
Wednesday, July 29, 2020
This has been a busy week and the pace will continue to increase each day as we approach the return of employees and students. Here is an update on what has been going on in the Operations & Business Services Department:
- We received a check for $3,955.89 from the Illinois Association of School Business Officials P-Card Program. The check was a rebate for our school district based on the total P-Card transactions. The BMO purchasing card program sponsors are Illinois Association of School Business Officials, Illinois Association of School Administrators, Illinois Association of School Boards, and Illinois Prinicipal's Association.
- The check was for District 48 participation April 1, 2019 through March 31, 2020. The yearly purchasing program for the entire program was $459,300,989.72 generating a rebate of $6,709,505.42 for Illinois schools and the associations that sponsor the program. There is no charge to school districts to use the P-Card's as opposed to the charges that a bank would charge. This is an excellent example of what school districts and associations can do when they pool their collective energies, passing the savings to taxpayers!
- HEPA, the company that removed the old windows and asbestos caulking at Albright Middle and Stella May Swartz schools submitted their request for a final payment request for $4,280.83. Payment will come fromt the $8M in 2016 Repair Bond referendum proceeds. Payment will be made as part of the August Board of Education bill approval.
- District auditors completed their field work Friday, July 17, 2020 and are expected to complete and present the independent audit to the Board of Education at their October 2020 meeting.
- The district architect reported that 89 calendar days have elapsed since construction began or 84% of the work has been completed. Seventeen (17) days remain or 16% of the work. It is expected that the work will be done by the date of substantial completion on August 14, 2020 ahead of the planned August 21, 2020 start of school for employees and August 27, 2020 start of school for students in the revised calendar (due to COVID 19).
- Closeout coordination was discussed at our construction update meeting. A contractor list of incomplete items will be submitted along with final cleaning. Among the items necessary for final completion are: certificates of release from subcontractors, closeout submittals, maintenance material submittals, test/adjust/balance of HVAC records, substantial completion inspection, and occupancy inspection.
- The DuPage Regional Office of Education will conduct their annual inspection and occupancy inspection of all three schools on August 17, 2020.
- Work in progress at Albright Middle School include: electrical coordination of existing HVAC systems, completion of plumbing of existing systems, completion of door frame for the kitchen, completion of the curtain-wall window, continuing fan coil replacements, completion of HVAC transitions for equipment louvers, completion of ceiling re-installations, and begin roller shade installation.
- Work in progress at Stella May Swartz School include completion of ceiling re-installations, completion of HVAC transitions for equipment louvers, and start roller shade installation.
- New window panels installed during Summer 2018 construction at Albright Middle School and Stella May Swartz School have a slight color difference (lighter) from the window panels installed this summer. We decided not to replace the older panels or paint them to match due to the cost of new panels and the maintenance issues with painting the older panels.
- Work to begin in August at Stella May Swartz includes removal of some exterior brick below the art classroom column/louver, installation of a structural steel beam for reinforcement, and repair exterior brick (this was necessary because in 1999 when air conditioning was installed a structural beam was removed causing the exterior brick to not be supported).
- New Swartz Playground install is near completion. Funding for the project was provided by the Board of Education with additional contributions of $20,000 each from the FTC and the City of Oakbrook Terrace.
- Work finalized at Salt Creek Primary School is door hardware replacement/installation.
- The air conditioning chillers at all three schools have been serviced and turned on.
- District Summer School began Monday, July 27, 2020 and will continue for three weeks in the summer.
- The projected contingency fund balance now stands at $48,216.50. If no more funds are drawn down from the contingency fund the dollars will be returned to the school district.
- The Summer 2020 Construction expenses have resulted in all proceeds from the $8M Repair Bond Referendum being spent. The district aggressively made substantial repairs to all three schools beginning with Summer 2018 construction and continuing with Summer 2019 and this year's Summer 2020 construction. We deeply appreciate the approval of taxpayers to make these much needed repairs.
- Summer 2021 construction is now being planned and will include replacement of the two boilers and associated piping and pumps at Stella May Swartz School. This work will be funded by the school district's Operation & Maintenance Fund 20 and a $50,000 School Maintenance Grant awarded to the school district for the project.
- RJB Properties, Inc. employees have been deep cleaning all three schools and rearranging desks for on-site instruction. The buildings will be disinfected and ready for employees and students.
- The district will have two custodians at each school on the day shift for disinfection and cleaning during the day and between AM and PM shifts and one custodian on the night shift at each building.
- Hand sanitizer, disinfectant, and paper towels will be available in every classroom and gym for use during the day.
- Seven (7) bottle filler water coolers will soon be installed this summer. Three at Salt Creek Primary and Stella May Swartz and one (to join the two that were installed last summer) at Albright Middle School. Students and employees will fill their own bottles instead of drinking from the fountain during COVID 19.